The RailStaff Awards 2023

The Rules

RailStaff Awards: Rules / Terms & Conditions


1.1 This Competition is owned and operated by RailStaff Publications Limited (hereinafter referred to as "Our", "Us" and "We"), registered number 03084356, whose registered office is Leopold Villa, 45 Leopold Street, Derby, DE1 2HF, who operate from Rail Media House, Samson Road, Coalville, Leicestershire, LE67 3FP and whose telephone number is 01530 565700.

1.2 The following are the full Terms and Conditions for the RailStaff Awards ("the Competition").

1.3 Please ensure that you read these Terms and Conditions carefully since your entry into the Competition is strictly subject to them and they detail the circumstances in which we may be entitled to withhold prizes and disqualify entrants. By submitting an entry for the Competition, you are indicating your agreement to be bound by these Terms and Conditions.

1.4 We reserve the right to cancel or amend these Terms & Conditions at any time without prior notice and by participating in any Competition subsequent to any revision of Our Terms and Conditions, you agree to be bound by such changes. Any amendments or cancellations will be posted on the website

1.5 We reserve the right to disqualify your entry if we have reasonable grounds to believe that you have breached any of these Terms and Conditions.


2.1 To qualify to enter the Competition You and your Nominee must be:
(a) resident in the United Kingdom;
(b) be able to comply with all of Our Terms and Conditions;
(c) be at least 18 years old.
(d) Nominee´s can be either a person or a team of people (Companies and Stations are disallowed)
(e) nominating someone for an event which took place between 7th February 2023 and 11th October 2023.

You and your Nominee must not be:
(f) an employee, an agent, or a director of RailStaff Publications Limited;
(g) any associated company or subsidiaries of the Rail Media Group;
(h) any member of any of those parties' family, as set out in Clauses f and g.
(I) a judge for the competition


3.1 The Competition will commence on 7th February 2023 at 00:01 and will close on 22nd October 2023 at 00:00 and no purchase is necessary

3.2 Any entries which are received outside the period set out in Clause 3.1 shall be refused regardless of the reason

3.3 All applications to participate in the Competition must be made on the official entry form located via the website

3.4 All required fields of information must be completed accurately and in full for an entry to be processed and accepted

3.5 Self nominating is disallowed

3.6 We shall have sole discretion regarding acceptance of your entry

3.7 You will be asked to submit relevant personal details and detailed information of your nomination entry

3.8 As listed on, all signed entries must be received at the following address or faxed to the number below:

The loss or damage suffered by You was or should have been foreseen by Us and/or You told Us of the risk of You suffering the loss or damage in question.

(f) We are not responsible for any websites which You may visit via hyperlinks provided on the Website and You visit and carry out transactions on such websites entirely at Your own risk.

3.9 A cash prize of £1000 will be payable to the winner of each category. Where a category has more than one winner (ie. team prize) the prize will be divided amongst the winners


9.1 You agree to fully indemnify Us in respect of all liabilities, damages, claims, actions, expenses, demands, or costs incurred by Us due to your misuse of the Website or any breach by You of Our Terms and Conditions.

9.2 Nothing contained in Our Terms and Conditions shall affect any statutory rights which You may be entitled to as a consumer.


10.1 Your personal data will be used solely in accordance with the current data protection legislation. Please click here to view our Privacy Policy which forms part of these Terms and Conditions.


11.1 These Terms and Conditions are governed by and construed in accordance with English Law and shall be subject to the non-exclusive jurisdiction of the English Courts.


12.1 Tickets can be purchased for the event by visting the website ( or phoning the Rail Media office (01530 816 444)

12.2 There are a variety of ticket options available for purchase

12.3 The guest name on the ticket can be transferred; this needs to be notified to Us in writing no later than 2 days prior to the event

12.4 Tickets can not be transferred to another event


13.1 For all enquiries, comments, feedback or further information please contact [email protected]

13.2 All enquiries regarding the Competition must be received within 28 days of the closing date of the Competition, as set out in Clause 3.1


1 Nominations are made/verified and set live on the Awards website

2 The public then vote for their favourites to give us our top 20 finalists from each category

3 The top 20 finalists are then put forward to our judges who consist of 1 x RailStaff, 1 x the rail engineer, 1 x Associate Sponsor, 1 x Category Sponsor

Our judges will be looking for examples of the following qualities:

Approachable, Bravery in their role, Cheerful, Charitable act, Dedication, Determination, Efficient, Enthusiasm, Flexibility, Friendly to co-workers and the public, Going above and beyond their role, Hard working, Helpful, Initiative, Knowledgeable, Proactive, Professionalism, Responsible, Safety, Team player.

4 We then collate the results from our judges to give us our winners for each category